Onboarding new users to the platform

Prerequisites#

  • You need to be a manager of the relevant Google group
  • The user you would like to add to the Google group has a Hackney GSuite account

Adding a user to a department#

  • To add a user to a Google group, follow the instructions here
  • This can take up to two hours to sync with AWS

Creating a department on the Data Platform#

  • Create a Google Group, with the name saml-aws-data-platform-collaborator-${department_name} as a template
    • You can do this by contacting the Hackney Service team via the ask-devops Slack channel
    • Ensure you specify at least one manager for the group you are creating. This person is responsible for adding/removing users to your department
  • Wait for 2 hours for the next AWS sync before moving onto the next step
  • Create a new department using the existing resources as a template
    • Specify google_group_display_name with the email address of the Google Group you created earlier
    • Specify a unique name for the department, with a maximum of 16 characters